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Safeguarding and Child Protection Policy 2020

Date issued: 2020

Date to be reviewed: 2021



1.1  The school aims to provide a secure and happy environment to support the spiritual,, moral, intellectual and physical development of pupils in order to help them to grow up as mature Catholics.

1.2   It is a community with a distinctive ethos and spirituality, characterised by a respect for others and concern for the wider community, in which pupils have a right to expect the highest level of care, love, encouragement and respect, and to be protected not only from physical, emotional or sexual abuse but from political indoctrination or extremism from whatever source.

1.3  The school is mindful of its duty to safeguard and promote the welfare of its pupils, with due regard to legislation and the guidance issued from time to time by the Secretary of State for Education along with advice from the Diocese of Westminster,and from other organisations such as the National Catholic Safeguarding Commission (NCSC), the Catholic Safeguarding Advisory Service (CSAS) and the National Society for the Prevention of Cruelty to Children (NSPCC). [See also Annex B]

1.4  The school has a duty to protect its pupils and has security systems to prevent unauthorised access to the site.

1.5   Pupils, parents and staff should feel confident to report any incident where they believe that the bounds of acceptable behaviour have been crossed and to raise any potential safeguarding issues with housemasters or senior staff.

1.6   As safeguarding, child protection and welfare matters encompass a range of issues, this document is to be read in conjunction with and reference to all school policies together with handbooks and other guidance or instructions issued from time to time by the Headmaster and governors to staff, parents, pupils and others (adults and children).

1.7  The school is aware of its responsibility to inform pupils and parents of issues regarding e-safety and cyber-bullying.

1.8   Ultimate responsibility for safeguarding and child protection rests with the Headmaster who reports directly to the Governing Body in respect of such matters.



2.1     To raise awareness of the importance of safeguarding and child protection and to establish procedures for identifying and reporting actual or suspected abuse and for dealing with allegations against staff, pupils, parents or others (adults and children).

2.2     To put in place effective means of communication between members of staff when dealing with protection issues and to ensure proper liaison with outside agencies.

2.3     To ensure that protection and welfare issues are reflected in the religious life of the school and throughout the curriculum.


3.1   Everyone working with pupils should be alert to the early stages of child abuse; small bruises, neglect and distress are all significant. They should also be aware of broader child protection and safeguarding issues particularly with regard to pupils with special educational, medical or mental health needs.

3.2   Pupils should know that they will be listened to and that there are adults to whom they can turn if they have any worries for themselves or for other pupils.

3.3   Everyone working at the school or involved in a school activity must report concerns they may have about any improper or unofficial contact with a pupil from whatever source. Anyone uneasy about behaviour towards a pupil whether through personal contact (physical, verbal or written), the internet or mobile technology should not confront the alleged perpetrator(s) but must bring the matter to the attention of the Headmaster or designated teacher immediately. The school will always treat the matter seriously and will give appropriate support to anyone reporting concerns.

Where the concern relates to the Headmaster, the matter must be taken up with the Chairman of Governors.


4.1   Information and guidance will be given to staff through handbooks and bulletins, professional training days and other staff meetings.

4.2  The school will issue copies of statutory guidance to all staff and will arrange training for staff working with vulnerable pupils and those with special needs.

4.3  Staff will receive specific advice and guidance on the circumstances where physical contact is acceptable and for situations where it may be necessary

4.4  Staff must be guided by general advice and/or specific instructions on their        relationships and contacts with pupils so that they do not leave themselves open to allegations of abuse or improper conduct. No-one employed by the school or acting on the school's behalf is to contact or communicate with pupils privately without the knowledge of parents/carers or the school.

4.5  A summary of essential guidance will be given to occasional staff, visiting speakers or other adults coming into contact with pupils. Adults without a relevant Disclosure and Barring Service or Criminal Record Disclosure certificate must be escorted by staff at all times.

4.6  The designated teacher and the governor for safeguarding will arrange training for governors and keep the Governing Body informed of safeguarding issues.

RECORDS and reporting

5.1   Staff who suspect or are made aware of abuse must report this to the designated teachers, housemasters, senior staff or the Headmaster. Where possible they should make a simple, factual and dated record of information received or of any conversations held or overheard.

5.2  All concerns will be recorded and held centrally and securely.

5.3   The designated teachers and the Headmaster will determine how the matter will be dealt with and how it should be referred to the relevant local, welfare or social services and/or if the police should be notified.

5.4   In the event of the school being invited to case conferences, reviews or other proceedings, the designated teacher or appropriate representative will attend to provide information and make necessary contributions on behalf of the school.


6.1   Personal information about pupils and families is confidential and will only be shared on a need-to-know basis.

6.2   Staff cannot promise absolute confidentiality to pupils (they cannot “keep secrets”) and must refer any matter to the designated teacher or the Headmaster for the pupil's sake but at the same time should re-assure the pupil that only these people will be informed


All adults working with children have a responsibility to protect them from others and in some instances from themselves.

The Headmaster has ultimate responsibility for safeguarding and child protection. He will ensure that the school practises safe recruitment of suitable staff and volunteers and will see that policies and procedures are implemented by all staff and other adults working with pupils.

Pre-employment checks will be carried out on applicants for posts at the school and governors, staff and volunteers involved with pupils will undergo a disclosure and barring service (DBS) check every three years.

Where relevant, sub-contractors will be required to show that employees have been DBS checked and have received safeguarding training.

The designated teachers for safeguarding will work with the Headmaster to provide information, training and guidance on safeguarding for all staff and will record when guidance is issued or training arranged especially for temporary or occasional staff and for staff appointed after the start of the school year.

The Headmaster will manage and keep secure all confidential records.  He will ensure that a pupil's child protection or safeguarding file is sent separately from any other records if and when the pupil transfers to another school

Together with the Headmaster, the designated teachers will deal with all reports of abuse or suspected abuse or other allegations. They will make the appropriate referrals to the relevant agencies and services. They will keep the school's systems and procedures under review and update them as necessary.

The governor for safeguarding will liaise with the Headmaster and designated teachers to keep the governing body informed of safeguarding matters and to arrange training for governors where necessary. 

Any child protection complaint against the designated teacher will be referred directly to the Headmaster.

Any such complaint against the Headmaster will be referred to the Chairman of Governors.

Designated teacher for safeguarding and for “Looked After” children : Joe Mantio

Mental Health oversight: Stefan Marty

Link governor for safeguarding: Bridget Tussaud



The policy has been drafted with reference to the school's duty of care under the relevant sections of the Education Act 1996 and other Education Acts included in Section 578 of the Act, notably the Education Acts 2002, 2004 and 2011 and the Academies Act 2010.

Other documents:

The Children Act 2004.

The Children and Families Act 2014.

Children and Social Work Act 2017

Working together to safeguard children. July 2018

Working together to safeguard children: statutory framework.

Working together: transitional guidance.

The Equality Act 2010 and schools. DfE, May 2014.

The Education (Independent School Standards) Regulations 2014.

The Education (Independent School Standards) Regulations 2014 Explanatory memorandum.

The Prevent Duty. DfE June 2015 .

Not seen, not heard. CQC July 2016.

Revised Prevent Duty Guidance: for England and Wales. HMG, 2015.

Keeping Children Safe in Education. DfE, September 2019.

Improving the spiritual, moral, social and cultural (SMSC) development of pupils. DfE, Nov 2014.

Serious Crimes Act 2015.

Sexual Offences fact sheet. CPS 2004

Web sites:

Catholic Safeguarding Advisory Service

Diocese of Westminster

National Catholic Safeguarding Commission

National Society for the Prevention of Cruelty to Children

Success in Schools Ltd

Disclosure and barring service



Related school policies and documents:

Allegations of abuse against teachers and other staff.


Data Protection

Disability Equality

Discipline Statement

Equal Opportunities

E Safety

Health and Safety

Managing Pupil Behaviour

Protected Disclosure

Relationships and Sex Education

Special Educational Needs and Disability

Special Educational Needs and  Disability (SEND) – The School Offer

Staff Code of Conduct

Staff documents

Supporting Pupils at School with Medical Conditions


Definitions of abuse:

The following definitions are used as a guide for deciding in which category to enter a child on the protection register:

i) Neglect: the persistent or severe neglect of a child, or the failure to protect a child from exposure to any kind of danger, including cold or starvation, or extreme failure to carry out important aspects of care, resulting in the significant impairment of the child's health or development, including non-organic failure to thrive.

ii) Physical Injury:  actual or likely physical injury to a child, or failure to prevent physical injury (or suffering) to a child, including deliberate poisoning, suffocation and Munchausen's syndrome by proxy.

iii) Sexual Abuse: actual or likely sexual exploitation of a child or adolescent; the child may be dependent or developmentally immature or both.

iv) Emotional Abuse: actual or likely severe adverse effect on the emotional and behavioural development of a child, caused by persistent or severe emotional ill-treatment or rejection; all abuse entails some emotional ill-treatment; this category should be used where it is the main or sole form of abuse.

More detail is provided in “Working Together to Safeguard Children” September 2018,

Appendix A – Glossary, and also included in “Keeping Children Safe in Education” DfE September 2019.


Actions where there are concerns for a child


ANNEX F                                                 School flow chart



If you are concerned about something that might be a child protection issue, please fill in this form and pass it on to Mr Mantio, the school’s Designated Safeguarding Lead on the day you were informed of the incident. In his absence, please pass onto the deputy Safeguarding Lead, or a Senior member of staff or a Housemaster.  If you made any separate notes, please attach them to this form.

Remember the purpose of this form is NOT to investigate the incident, but to record it.

Name of Pupil and form:


Date incident occurred:


Date form completed:

Source: Parent /phone call /pupil /staff /other (please specify)

Where incident took place home/school/other (please specify):



Name of Staff (Please print):




Details of incident:








Any non-verbal behaviour/ observations during conversation (fidgeting/anxiety/
crying/rocking etc):





Any other relevant information? (Witnesses, comments /observations made by friends, gossip, immediate action taken)








Date form received by DSL:



Action taken by DSL:








The form is dated in full (day, month and year) and signed.


The incident / event / observation of concern is described clearly and concisely.


Your account uses straightforward language. Try and stick to the facts rather than opinions, interpretations or assumptions.


If recording a disclosure, the pupil’s own words are written and any questions you may have asked are included (try to use open ended questions and avoid using leading ones).


Where appropriate, physical marks and injuries are recorded in enough detail on the body map overleaf. Annotate to indicate if the marks were bruises, scratches etc. Do not take photographs.



Any additional notes/information are attached to this form.


The form has been handed in to the DSL/Housemaster/senior staff.


This policy should be read in conjunction with all other policies and not as a standalone policy.

Reviews of this policy will take into account audits of the school's DBS records, child protection records, staff training and all safeguarding and child protection procedures.