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Scheme of Delegation

Scheme of Delegation  2018-19

I.            Structure of Governance at The London Oratory School

Governance at The London Oratory School is comprises of the Full Governing Body, and three sub-committees:

1.       The Full Governing Body

2.       The Finance and General Purposes Committee

3.       The Staffing Committee

4.       The Academic and Pastoral Committee

At the direction of the Chair and Headmaster each of these committees can meet as sub-committees, or working parties.

The Foundation is a separate committee that meets to raise funds for capital works projects (buildings). 

The Headmaster sits on each of the committees.

As of September 2018, the Chair, Membership and scheduled meeting dates of each of the committees is as follows:



Full Governing

Finance and General Purposes



Academic and Pastoral


Paul Thimont


Charles Doyle

Paul Harrington

Peter Ward



All governors


Andrew Zarraga

Paul Thimont

Robert Jones


Andrew Zarraga

Ward McKimm

Gerard O’Doherty

Peter Ward

Fr Julian

Fr Ignatius

Paul Harrington

Rosa Kummelstedt

Bee Tussaud

2 x Staff Governors

2 x Parent Governors

Scheduled Meeting Dates


 15.10.18; 3.12.18;  8.4.19; 9.7.19


3.10.18; 19.11.18; 28.1.19; 25.3.19; 13.5.19; 24.6.19

8.10.19; 10.12.18; 4.2.19;  1.4.19; 20.5.19; 8.7.19

9.10.18; 19.12.18; 5.2.19; 26.3.19; 21.5.19; 16.7.19

Membership of The Foundation is as follows:

Chair: Marc Dodd

Membership: Robert Jones; Maria Orti; Ewan West; Gerard O’Doherty;

II.            Mandatory Policy Remit


Full Governing Body

Finance and General Purposes


Academic and Pastoral




Charging and Remissions


Complaints and complaints procedure statement





Register of Pupils’ admission to School




Staff-discipline, conduct and grievance (procedures for addressing)


Equalities (Pupils)


Register of pupils’ attendance

Health and Safety

Equalities (Staff)

Home-School Agreement



School information published on a website


Premises management documents

Central record of recruitment and vetting checks



Minutes of, and papers considered at, meetings of the governing body and its committees


Teachers’ Pay

Staff conduct and complaints





Staff Appraisal

Accessibility Plan





Statement of procedures for dealing with allegations of abuse against staff

Child Protection Policy and Procedure






Supporting pupils with medical conditions






Relationship and Sex Education


  III.            Core functions of each committee

The following list of functions is not intended to be exhaustive or exclusive to the particular committee.

a.       Full Governing Body

i.                    Strategic Oversight

To review the work of each of the sub-committees

ii.                  Admissions

To implement Admissions Policy

To appeal against LA directions to admit pupils

iii.               Organisation

To draw up instrument of government and any amendments thereafter

To consider forming, joining, or leaving a MAT

To set up a Register of Governors' Business Interests

To approve and set up an Expenses scheme

To establish and review committees annually

To agree policy and protocol for governor visits to School

To set the times of school sessions and the dates for school terms and holidays

To consider matters relating to the role of the School in the community, including public relations

To ensure that the School contributes to the realisation of the core principles of Catholic Social Teaching

iv.                Planning

To prepare and review a strategy for school improvement

To agree priorities for the School Improvement Plan

To monitor the School Improvement Plan

v.                  Staffing

To implement the performance management of HM

b.      Finance and General Purposes Sub Committee

i.                    Premises

To research and review the opportunities/challenges arising from extended school provision, from a premises and resources perspective

To obtain buildings insurance

To develop a school buildings strategy

To procure and agree a maintenance strategy for new buildings including developing a properly funded maintenance plan

To review security of school premises and equipment

To agree level of maintenance service

To research and be involved in drawing up an Accessibility Plan for the school

To approve hiring policy and charges

ii.                  Health and Safety

To implement H&S arrangements

To ensure that suitable risk assessments are prepared and action taken to minimise risk

To monitor accident book and agree appropriate action

iii.               Staffing

To draft/review and amend whole school pay policy

To decide on recommendations relating to the pay of all members of staff

iv.                Finance

To set and monitor the whole School budget and management accounts

To set a charging and remissions policy

v.                  GDPR and FOI

To draft and review the GDPR/FOI policies and procedures

c.       Staffing Sub Committee

To draft and review the recruitment policy, including safer recruitment practices

To monitor recruitment, retention and absence

To draft and review staff wellbeing and engagement initiatives, including the staff development programme

To assist in the appointment of Deputy Head and Assistant Heads, as directed by the Headmaster

To draft and review staff disciplinary procedures

To draft and review staff capability procedures

To draft and review staff grievance procedures

To dismiss staff

To determine the staff complement

To establish and maintain a performance management policy

To draft and review the policy on absence management

To draft and review pay and conditions document

To draft and review – and field staff grievances against the Headmaster

To draft and review the complaints policy and procedure

d.       Academic and Pastoral Sub-Committee

To review teaching, learning and assessment outcomes and forecasts for the whole School

To draft and review pastoral care policies, and procedures, including child protection, safeguarding, Special Educational Needs, counselling, RSE, behaviour management, the Disciplinary Statement and Catholic character formation

To draft and review policies and procedures for developing Catholicity in the School curriculum, including the preparation for Section 48 diocesan Inspection

To convene pupil disciplinary panels